Privacy Notice

Liaison Financial Services Limited (trading as Liaison Group, “we,” “us,” or “our”), registered in England and Wales under company number 06426660, is committed to protecting your privacy. This notice outlines how we collect, use, and store your personal data via our recruitment website.

1. Contact Information

Data Protection Officer
Liaison Group
Market House
61 High Street
Tring
Hertfordshire
HP23 4AB
Email: Infogov@liaisongroup.com
 Phone: 0845 603 9000

2. How and Why, We Process Your Data

2.1 Submitting a General Enquiry (Contact Form)

When you contact us via the website, we process your name, email address, and any information you choose to include in your message.

  • Purpose: To respond to your query and keep a record of the communication.
  • Legal Basis: Legitimate Interests (UK GDPR Article 6(1)(f)) – to manage and respond to your enquiry.
  • Retention: We retain this information for 12 months after our last communication.

2.2 Registering for Job Updates

When you sign up to receive job alerts, we collect your name and email address.

  • Purpose: To email you updates on new job opportunities.
  • Legal Basis: Legitimate Interests (UK GDPR Article 6(1)(f)) – keeping you informed of relevant roles.
  • PECR Compliance: You will be provided with a clear opt-out link in each email.
  • Retention: We will retain your data until you unsubscribe or request deletion.

2.3 Applying for a Role

When you apply for a position, either through our online form or by submitting your CV, we process:

  • Name, contact details, employment history, education, CV contents, and any information you provide.
  • If shortlisted, we will process additional data during pre-employment screening:
    • Right to work in the UK
    • References
    • Criminal record checks (DBS)
    • Occupational Health screening
  • Purpose: To assess your application and carry out the recruitment process.
  • Legal Basis:
    • Performance of a Contract (UK GDPR Article 6(1)(b)) – for processing data during recruitment and onboarding.
    • Legal Obligation (e.g., verifying right to work in the UK).
    • Special Category Data:
      • Article 9(2)(b) – necessary for employment and social protection law.
      • DPA 2018, Schedule 1, Part 1, para 1 – for health data (Occupational Health).
    • Criminal Offence Data:
      • DPA 2018, Schedule 1, Part 3, para 29 – for pre-employment checks.
    • Retention:
      • Application data: 6 months after the end of the recruitment campaign.
      • Successful applicants: Data will be retained in accordance with our employee privacy policy.

3. Sub-processors and Third Parties

We may use third-party processors for certain recruitment-related tasks (e.g., right-to-work verification, DBS checks, Occupational Health providers). These processors act on our instruction and meet our data protection and security standards.

A list of these sub-processors can be provided upon request.

4. Data Security

We process your data securely using UK-based cloud providers and comply with cybersecurity best practices, including encryption, access controls, and regular audits.

5. Your Rights

You have rights under the UK GDPR, including:

  • Right to Access – obtain a copy of your data.
  • Right to Rectification – correct inaccurate or incomplete data.
  • Right to Erasure – request deletion (subject to legal requirements).
  • Right to Object – especially where processing is based on legitimate interest.
  • Right to Restrict Processing
  • Right to Withdraw Consent – applicable to marketing or special category data processed on consent.

6. How to Exercise Your Rights

To exercise any of your rights or to raise a concern, please contact our Data Protection Officer using the contact details above.

You may also contact the Information Commissioner’s Office (ICO):
Website: www.ico.org.uk
 Phone: 0303 123 1113

7. Cookies

Our recruitment website uses only strictly necessary cookies for core functionality. No tracking or marketing cookies are used.

8. Changes to This Notice

We may update this notice from time to time. The latest version will always be published on our website.

Last reviewed: April 2025